Job Description

Position Title: A dministrative Assistant - Long Island Region  

Classification: Non-Exempt, Full-Time, $23.00-$28.00/Hour

Reports To: Director Development

Location: Melville, NY

Please submit a cover letter and resume Special Olympics New York [email protected]. Please reference the job code “ LIAA ” in the subject line.

The mission of Special Olympics is to provide year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community.

EDUCATION/EXPERIENCE REQUIREMENT:  Associates degree from an accredited college/university in marketing, business, communication or related area is preferred. Demonstrated computer skill using data management software is preferred. Experience in sales and/or knowledge of fundraising campaigns, solicitations or special events preferred. Sports marketing, volunteer and event management experience a plus.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: 

• Excellent verbal and written communication skills. Ability to communicate effectively.
• Computer, clerical and organization skills including Advanced knowledge of Microsoft 365 products and Canva. Luminate, RENXT knowledge a plus.
• Knowledge and experience providing support to people with disabilities is helpful.
• Understanding and experience with the mission and function of Special Olympics New York or similar charities is preferred.
• Ability to meet people with ease and communicate effectively with tact and diplomacy.
• Able to balance multiple priorities and deadlines.

JOB SUMMARY: This position is responsible for providing support to the LI & NYC development team. Primary responsibilities include management of data, organizational tasks, event support and committee relationships.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist the VP, Operations with daily tasks including managing their schedule and correspondence
• Assist the development team with all functions including event support, communications, administrative support and outreach. 
• Prepare and/or participate in public information presentations.
• Manage Social Media - updates and communication on Facebook, Instagram, Twitter, etc.
• Coordinate updates to marketing materials and logo updates for statewide signature events.
• Coordinate merchandise orders, work with staff and vendors.
• Interact with staff, volunteers, vendors etc. as delegated in the development and dissemination of materials and information regarding Special Olympics program and fundraising initiatives to appropriate individuals and agencies.
• Assist with coordinating logistics for fundraising events and programs including the collection and management of pertinent records, data, reports, and information.
• Luminate (online peer to peer fundraising portal) - back end reports and communications
• Recruit, train and manage interns for the Downstate offices.
• Inclusion, Unified Sports, and the Unified Champion School programming are present and prioritized in the foundation of our core elemental movement, found embedded in our seasonal and annual calendar, and activity. All staff members hold responsibilities collaterally and fundamentally for inclusive mission and Unified programming.

In addition to the responsibilities identified above, may be requested or required to perform other duties and/or responsibilities, by management on a non-regular basis.

PHYSICAL DEMANDS: Position requires working both standing and sitting. Must be able to lift and carry light loads (5-30 pounds for short distances, approximately one block).

WORK HOURS: Regular business hours are 8:30 a.m. – 5:00 p.m. Travel assignments may be assigned.   Weekend/evening duties required.

Special Olympics New York is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio- economic background, military service, or any other characteristic or status protected by applicable law.

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