MARS Solutions Group is looking for an experienced Contract Coordinator , for a client located in Tempe AZ , USA . Our client is a well-known Food Industry and organization seeking bright, tech-savvy talent.
Client Industry : Food Industry and organization
Location: Tempe AZ, US
Job Type: 100% Remote
Job Title: Contract Coordinator
Experience Level : Reviewing, maintaining and updating Customer Pricing through a proprietary system utilized by USF. Working out of a shared outlook inbox to receive and review all agreements/incoming communications
Nice to Have Skills: Knowledge of converting documents from PDF/HTML/etc. to Excel, Excel Formatting Experience/Knowledge, V-Lookup, X-Lookup, Formulas, etc.
Shift Time M F 8:00 AM - 4:30 PM
Is this a contract to hire position - No
Essential Responsibilities:
The NCA Contract Coordinator-Associate provides technical pricing support for national, regional or local account customer concepts, providing contract consistency and adherence to compliance standards. The goal of the NCA Department is to achieve 99.98% pricing accuracy to our customers and the essential duties and responsibilities of the NCA Contract Coordinator directly impact the achievement of this goal.
Review and implement vendor agreements to include interpreting the agreement for relevant content, loading the agreement in PRIME for customer deviated and (approved) internal and non-deviated pricing agreements. Agreements need to be retrieved directly by the NCA Contract Coordinator via access to division's shared email boxes, and various pricing portals, including but not limited to: Pricing and Contract Exchange (PACE), Georgia Pacific website and Ecolab website. Division's shared email boxes and PACE should be accessed daily and updates to vendor pricing agreements processed timely following departmental guidelines for customer type. Provide pricing and contract management support to the Local Sales team, National Sales team, CASS team and USF Division personnel for assigned Local, Regional and National Account concepts.
This includes troubleshooting price calculations and answering pricing inquiries that require an in-depth knowledge of pricing methodologies and procedures via knowledge of various USF systems (such as PRIME & Prism) and identify and resolve with the proper root cause identification within 24 hours. Maintain accurate Terms Listing and utilize the Terms list to manage workload and communications with all applicable department personnel to ensure the timely receipt of vendor agreements and minimize the risk of expiration of deviated pricing arrangements. Maintain accurate Customer Account Management Summary (CAMS) (reference sheets) for assigned Local, Regional and National Account concepts. The "CAMS" are reference documents that include key information on the local, regional, and national account concept and any pricing or pricing related agreement that is unique to the particular concept. Update pricing to reflect District Corrections, internally funded deviations and margin erosion pricing updates on a timely basis to accurately reflect customer pricing and minimize risk of USF margin leakage. Complete audit files for internal review process; complete any self-audits relating to the audit process. Respond timely to Price Audit Analyst questions on audit. Ensure audit log is updated on a timely basis. Complete monthly Contract Information Report (CIR) reviews to ensure each assigned customer concept is reviewed monthly, focusing on any potential outliers to pre-determined pricing parameters.
Intake Questionnaire
Tell us about the project and day to day responsibilities for the contractor and the
type of environment they will be working in.
Reviewing, maintaining and updating Customer Pricing through a proprietary
system utilized by USF. Working out of a shared outlook inbox to receive and
review all agreements/incoming communications.
What are three MUST HAVE skill sets (technical) that are required?
. Proficient in MS Excel
. Knowledge of converting documents from PDF/HTML/etc. to Excel
. Excel Formatting Experience/Knowledge
. What are your top three PREFERRED skill sets (technical)?
. V-Lookup, X-Lookup, Formulas, etc.
Soft Skill requirements (team fit/personality requirements)?
. Ability to pivot and flow from one application to another with ease
. What are the education and certification requirements?
. HS Diploma/GED
. How many years of related experience is required for this role? Is there specific
experience you are looking for?
. 1+ years of Pricing Analytics experience preferred, not required
. Open to newly graduates, little to no experience. Will provide full training.
. Are there specific companies/industries you'd like to see candidates have?
. Food distribution or similar preferred
. Are there similar job titles that would work for this position?
. Pricing Analyst
. Is this an onsite or remote position? - Remote
. If onsite, please list the location. - Remote
. Is a Supplier Site Visit required? No
. Will training be provided? If so, what is the duration?
. Training provided, for 1 week's duration.
. What will be the interview process?
. In Person, Phone, or Video Videos, cameras on
How many people will attend the interview? 2 panel
. How many interviews will be required? 1
. What is the contract length of this position?
. End of year
. Is there an opportunity for temp-to-hire?
. Not at this time, may change upon business needs
. What is the work schedule?
. Monday Friday, 8am-4:30pm (flexible with time zones)
. Will travel, overtime, or weekends be required for this role?
. OT possible, no travel or weekends
. Which time sheet system will be applied to this role? For example, PPM, Standard
(Fieldglass), or Time In/Out (Fieldglass)?
. Fieldglass Time In/Out
. How would you best describe the team culture?
. Team-oriented, supportive, friendly
.Do union represented employees normally do this work? No.
About MARS Solutions Group: MARS Solutions Group is an IT staffing firm with access to a wide variety of jobs at various clients across the country. We operate with the consultant's best interests in mind and align them with roles that match their skills, aspirations, and interests. MARS values our relationships with consultants. Therefore, we will stay in touch throughout the duration of the contract to ensure the job is going well and that the role meets their career development needs.
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