Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to join our client’s team at a premier charter helicopter service company. The ideal candidate will have 2+ years of experience providing administrative support at the executive or senior level. This role requires strong multitasking abilities, excellent communication skills, and proficiency in financial processes.

This is a full time, in person and temp position.

Job Type: Short term (March 2025-October 2025)

Schedule: Monday - Friday 9AM-5PM

Pay Rate: $30/hr

Responsibilities:

• Answer and direct phone calls in a professional manner.
• Prepare reports, presentations, and correspondence for executives.
• Process invoices, manage accounts payable and accounts receivable.
• Organize and maintain electronic and physical filing systems.
• Utilize QuickBooks for financial transactions and record-keeping.
• Manage executive schedules, travel arrangements, and meetings.
• Assist with office administration and operational tasks as needed.

Qualifications:

• 2+ years of executive or senior administrative assistant experience.
• Advanced proficiency in QuickBooks is required.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required.
• Experience with Foreflight and BART System is preferred.
• Strong organizational, problem-solving, and communication skills.
• Ability to handle confidential information with discretion.

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