Executive Assistant Job at J & J Staffing Resources, Princeton, NJ

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  • J & J Staffing Resources
  • Princeton, NJ

Job Description

We are seeking a highly organized and detail-oriented Executive Assistant to join our client’s team at a premier charter helicopter service company. The ideal candidate will have 2+ years of experience providing administrative support at the executive or senior level. This role requires strong multitasking abilities, excellent communication skills, and proficiency in financial processes.

This is a full time, in person and temp position.

Job Type: Short term (March 2025-October 2025)

Schedule: Monday - Friday 9AM-5PM

Pay Rate: $30/hr

Responsibilities:

  • Answer and direct phone calls in a professional manner.
  • Prepare reports, presentations, and correspondence for executives.
  • Process invoices, manage accounts payable and accounts receivable.
  • Organize and maintain electronic and physical filing systems.
  • Utilize QuickBooks for financial transactions and record-keeping.
  • Manage executive schedules, travel arrangements, and meetings.
  • Assist with office administration and operational tasks as needed.

Qualifications:

  • 2+ years of executive or senior administrative assistant experience.
  • Advanced proficiency in QuickBooks is required.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) is required.
  • Experience with Foreflight and BART System is preferred.
  • Strong organizational, problem-solving, and communication skills.
  • Ability to handle confidential information with discretion.

Job Tags

Full time, Temporary work, Monday to Friday,

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