Job Description

Job Description

This position works under the supervision of and reports to the Chief Financial Officer (CFO)/Treasurer/Benefits Officer. The Human Resource & Benefits Coordinator is responsible for the day-to-day operations of the organizations benefit programs (Health, dental, vision, flexible spending plan and retirement plan) and coordinates with the CFO on HR tasks. Excellent customer service skills are essential for this position. The position provides to the Benefits Officer research and information relative to the compliance and implications of the health benefits and pension program as well as reviewing the existing programs for improvement. This position will work with the Benefits Officer in the education programs related to Pension and Health Benefits. This is a 40-hour non-exempt position. The compensation will be commensurate with experience.

ESSENTIAL FUNCTIONS:

Maintain accurate compensation and benefit records for all employees.

Oversee the billing, reporting, and receipt of payments of all related direct invoices for employee benefits.

Reconcile and record entries to industry specific for the accounts receivable.

Reconcile pension and medical benefit bills from third party administrators and other related parties to insure proper billings and payments.

Process enrollments, terminations and other benefit-related elections in a timely manner; assist participants in the resolution of claims problems and billing errors through frequent verbal and written communication with participants, salary paying units, Wespath, AmWINS, and Ross and Yerger.

Responsible to the CBO in carrying out the policies, standards, and guidelines of the Annual Conference and the Board of Medical Benefits and Board of Pension as they relate to pension and insurance matters.

Serve as primary staff person to assist employees with their pension questions and health insurance concerns.

Works with the Retiree Liaison to insure the proper recording of service credit and related requirements.

Assist coordinating workshops and events related to organizations benefits.

Assist CBO in planning and hosting the Board of Pension and Board of Medical Benefits.

Obtain all human resources information including federal/state withholding forms, I-9, medical reimbursement, and other deductions requests from conference employees. Provide payroll related deductions to the Accountant-Disbursements and Treasurer.

Prepare data base of information of all those currently on medical leave to include district of record, birthdate, spouse’s birthdate, anniversary, other important dates in their life, and-death date of spouse.

Establish and maintain a full file on each person on medical leave.

Work with the retiree liaison to have the list of persons to receive per diem and an invitation to the retiree banquet.

In cooperation with the chair of the joint committee and Dean of the cabinet, update brochure of information needed for benefits, medical leave and applying for disability income through CPP.

Prepare acknowledgements for donations to “O for a Thousand” pre-82 funding program.

For 3 “L” Academy, maintain website registration, prepare lists and follow through with CEU’s and evaluation forms.

Maintain filing system for Pension applications and Insurance applications.

Work with the internal Auditor to reconcile all bank statements and other investments.

Shall perform other related functions as required by the Treasurer/Director.

Job Requirements

MINIMUM REQUIREMENTS:

· A bachelor’s degree in business or related field and five years of previous experience in benefits and HR where adaptive leadership is required.

· Demonstrated proficient use of MS Word, Excel, PowerPoint and other web based applications, with ability to operate basic office equipment.

· Ability to communicate effectively, orally and in writing, with excellent customer service and interpersonal skills.

· Must be highly organized with capacity for multitasking, working independently, and as part of a team.

· Must be willing to help maintain the integrity of the organizations processes.

· Knowledge of and/or willingness to learn the organization as well as the policy and structure.

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