Job Description

Job Title: Legal Support Specialist

Position Overview :

We are seeking a highly organized and detail-oriented Legal Operations Coordinator to support our legal team with various administrative tasks and legal process management. This role involves providing executive support, handling day-to-day office operations, managing contracts, and facilitating communication across departments. This position offers an exciting opportunity for someone passionate about working in a fast-paced legal environment and supporting a team of legal professionals.

Key Responsibilities :

• Executive Support : Assist senior legal team members with administrative duties, including task prioritization, project management, and strategic support.
• Contract Management : Oversee the contract lifecycle, ensuring contracts are reviewed, signed, and executed in a timely manner. This includes tracking renewal dates, ensuring compliance with vendor agreements, and managing necessary documentation such as insurance certificates and tax exemption forms.
• Interdepartmental Coordination : Act as a liaison between the legal department and internal teams, as well as external parties like outside counsel, government agencies, and vendors. Manage follow-ups, scheduling, and filing for various legal matters.
• Office Operations Management : Streamline office workflows, identify inefficiencies, and implement solutions to improve office operations. Utilize technology to enhance productivity and organization within the legal department.
• Schedule Management : Coordinate and prioritize appointments, meetings, and travel arrangements for legal team members, ensuring smooth scheduling and organization of internal and external commitments.
• Document Handling : Maintain an organized system for tracking legal matters, filing, and document management. Ensure all legal documentation is properly stored and easily accessible.
• Communication : Respond to inquiries and manage communications on behalf of the legal team, ensuring prompt and accurate responses to internal and external stakeholders.
• Additional Duties : Perform other administrative tasks as assigned to support the legal team and department.

Minimum Qualifications :

• Education : Bachelor’s degree required.
• Experience : 2-4 years of relevant experience in a corporate legal department, nonprofit, government agency, or law firm environment (or an equivalent combination of education and experience).

Skills :

• Strong organizational skills with an ability to manage competing priorities in a fast-paced environment.
• Proven experience handling confidential and sensitive information with discretion.
• Experience managing office workflows, contracts, and administrative duties within a legal environment.
• Proficiency in Microsoft Word, Excel, and PowerPoint; willingness to learn new software and technology platforms.
• Ability to work independently while exercising sound judgment and discretion.

Why Join Us?

• Culture : Join a team that values creativity, excellence, and inclusion. Enjoy a supportive, collaborative environment where every team member contributes to the success of the department.

Perks :

• Enjoy free access to exclusive performances and events.
• Take advantage of discounts on tickets to performances and events across the campus.
• Benefit from a 403(b) plan with employer contributions after two years of service.
• Generous paid time off, including winter breaks and summer Fridays.

Opportunities for Growth : Engage in ongoing professional development opportunities and be part of an organization that encourages growth and creativity.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

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