Office Admin Assistant Job at BayOne Solutions, Seattle, WA

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  • BayOne Solutions
  • Seattle, WA

Job Description

We’re looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team.

Some specific things you’ll work on:

  • Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest.
  • Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events.
  • Maintain filing system, both electronic and physical (filling & scanning).
  • Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
  • Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
  • Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers.
  • Assist in space management: move, seat assignment, furniture reconfiguration.
  • Assist in sending maintenance schedule communication emails.
  • Prepare communications such as monthly newsletters, and office events.
  • Support in onboarding and offboarding:
  • Coordinate with the Onboarding Team for upcoming new hires.
  • Prepare desks for new hires and remove personal belongings for any terminations.
  • Set up New Hire Monday Breakfast.
  • Office inventory management: kitchen, stationery, janitorial, first aid
  • Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials.
  • Re-stock and organize all office supplies.
  • Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.

Basic Qualifications:

  • Fluent in English
  • Quick learner
  • Product stocking experience and food handling experience
  • High School Graduate
  • Experience in Microsoft 365 applications – preferred

Job Tags

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