Office Admin Assistant Job at BayOne Solutions, Seattle, WA

MEVtNkRaVEEwSTBSbzRWMWQvYmNqYVBoUlE9PQ==
  • BayOne Solutions
  • Seattle, WA

Job Description

We’re looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team.

Some specific things you’ll work on:

  • Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest.
  • Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events.
  • Maintain filing system, both electronic and physical (filling & scanning).
  • Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
  • Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
  • Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers.
  • Assist in space management: move, seat assignment, furniture reconfiguration.
  • Assist in sending maintenance schedule communication emails.
  • Prepare communications such as monthly newsletters, and office events.
  • Support in onboarding and offboarding:
  • Coordinate with the Onboarding Team for upcoming new hires.
  • Prepare desks for new hires and remove personal belongings for any terminations.
  • Set up New Hire Monday Breakfast.
  • Office inventory management: kitchen, stationery, janitorial, first aid
  • Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials.
  • Re-stock and organize all office supplies.
  • Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.

Basic Qualifications:

  • Fluent in English
  • Quick learner
  • Product stocking experience and food handling experience
  • High School Graduate
  • Experience in Microsoft 365 applications – preferred

Job Tags

Similar Jobs

Globalpundits, Inc.

3D-S3D Plant Designer Job at Globalpundits, Inc.

 ...HVAC duct and equipment layouts, material handling, and vendor document reviews. Significant experience using Hexagons S3D software,...  ...walking for distances over a half mile, climbing ladders to access remote areas, dressing out in protective clothing and environments... 

Get It - Professional Services

Real Estate Analyst Job at Get It - Professional Services

 ...estate strategies for leased and owned properties. They will act as a liaison between various business units, Legal, Finance, and Ecolab's outsourced real estate firm to ensure timely real estate decisions and execution of contracts, notices, renewals, etc. This individual... 

Phaxis

Senior Fraud Investigator Job at Phaxis

 ...Position Summary: As a Senior Fraud Investigator, you will lead complex investigations into sophisticated fraudulent schemes, mentor junior team members, and help shape the department's fraud prevention strategy. A deep understanding of cryptocurrency and SBA/PPP loan... 

Hayes Locums

Physician Healthcare Recruiter Job at Hayes Locums

 ...Hayes Locums is a physician recruitment agency and healthcare locums staffing firm focused on providing excellent service to our practitioners and clients. We have won multiple industry awards including Best Places to Work, and Diamond Award Winner for Best of Staffing... 

ASSOULINE

Art Director Job at ASSOULINE

 ...as a medium. For the past fifteen years, Assouline Publishing has created fine illustrated books dedicated to fashion, photography, art and design. Renowned for our highly original graphic concept, Assouline books are works of art that capture culture and bring it to life...