Job Description

WHO IS WILSON DANIELS?

Founded in 1978, Wilson Daniels is a fully integrated, family-owned marketing and sales company representing a highly selective portfolio of the world’s most distinctive wines. Wilson Daniels continues to pursue and elevate the standards of excellence set by founders Win Wilson and Jack Daniels through developing long-term, strategic partnerships with luxury producers that possess profound respect for terroir and are benchmarks in their region.

COME WORK WITH US

We inspire and promote a passion for wine from the most distinguished properties and terroirs around the world through exceptional marketing, education, and brand-building. We develop mutually rewarding, long-term relationships with our employees and winery and trade partners, while striving to be globally recognized as the leader of fine wines, setting the standard for integrity, quality, and excellence.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit, and business need.

ABOUT THE JOB

Wilson Daniels is seeking a highly organized and detail-oriented Sales Administrator to provide comprehensive administrative support to the sales and marketing team. This role requires a proactive approach, strong communication skills, and the ability to manage multiple tasks efficiently.

ESSENTIAL FUNCTIONS/THE DAY-TO-DAY

• Assist management with travel planning, booking, and expense reporting.
• Develop and maintain presentation templates for the sales team.
• Take notes during management calls and follow up on action items.
• Coordinate and host visits from distributors, customers, team members, and producers.
• Proactively manage and analyze Distributor Network Reporting to ensure accuracy.
• Collaborate with the business intelligence team to maintain data integrity.
• Manage sales and marketing travel calendars.
• Follow up on sales leads and market event opportunities.
• Support the planning and execution of National Sales Meetings.
• Manage general office tasks, including filing and correspondence.
• Serve as a superuser of company administrative systems.
• Maintain accurate contact lists for distributors, producers, and internal teams.
• Create one-off reports for programming updates, account analysis, etc.
• Manage relationships with hotel partners.
• Organize and maintain SharePoint folders.
• Handle ad-hoc tasks as needed.
• is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

AM I THE RIGHT FIT?

Not everyone can be a Sales Administrator. To be seriously considered for the role here is what you’ll bring:

Education & Experience:

• Bachelor’s degree preferred
• 0 - 3 years in an administrative support role, customer service experience or relevant experience
• Can be located in New York, NY or Napa, CA

Skills:

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively
• Detail-oriented and accurate
• Ability to work independently and as part of a team
• Experience with business intelligence tools preferred
• Knowledge of the entertainment industry preferred
• Experience with SharePoint preferred
• Must be able to travel x% of the time

Physical requirements –

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Lifting and carrying: this role may involve lifting and carrying product samples, promotional materials, or demonstration equipment up to 50 lbs.

*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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