Job Description

Duties and Responsibilities: 

• Sort and categorize documents based on predetermined criteria.
• Ensure that documents are filed accurately and in a timely manner.
• Maintain a systematic and organized filing system.
• Regularly update and maintain records to reflect changes or additions.
• Retrieve requested documents promptly and accurately.
• Keep a log of document requests and ensure timely fulfillment.
• Handle confidential information with discretion and ensure compliance with data protection policies.
• Maintain security measures to safeguard sensitive documents.
• Scan and digitize documents for electronic storage when required.
• Manage electronic databases and ensure proper indexing of digital files.
• Collaborate with Engineering and Land to understand their filing and records needs.

Knowledge, Skills, and Abilities: 

• High School Diploma required
• 3+ years of file room experience preferred
• Effective written and verbal communication skills
• Detail oriented and highly organized with an ability to manage information, time and prioritize tasks to maximum efficiency
• Ability to research information and willingness to communicate, cooperate, and coordinate with others
• Proficient in all Microsoft Office Products, Quorum systems 
• Understanding of lease records, land contracts, division orders, land related obligations
• Strong computer skills, particularly in Excel
• Strong analytical skills, attention to detail and multi-tasker
• Must have the ability to prioritize workload and work with minimal supervision
• Must have effective communication and organization skills
• Ability to work independently or in a team, with office staff and various agencies
• Ability to work in time-sensitive environment to meet ongoing deadlines
• Ability to lift approximately 35-50 lbs.

Equal Opportunity Employer

Prospective employees will receive consideration without discrimination because of race, color, religion, marital status, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran status, disability, or genetic information. 

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